Guidance for approved projects

This section is for approved project partners. Here you will find information related to your project implementation:

Legal documents for projects

The subsidy contract is the key document between a lead partner and the managing authority of Interreg Europe. A project partnership agreement is the key document between a lead partner and the other project partners, extending the arrangements of the subsidy contract to the level of each partner.

Models of these two documents are available in the document library.

NOTE! Only partners who have signed the project partnership agreement are allowed to report expenditures.

Watch the recording from the lead partner welcome webinar below and learn more about the subsidy contract and partnership agreement (from 00:09:40).

 

Reporting

A progress report is a core document for monitoring the progress of your project implementation. It is an important channel of information between your project partnership and us in the joint secretariat.

We have set up an online system for your reporting on the activities and finances related to your project implementation and on your achievements.

Reporting periods and deadlines

In principal, the progress report covers six months during phase 1 and one year during phase 2.

The reporting period dates are set by the monitoring committee of the programme during the projects' approval.

PhaseReporting period(example)Deadline for submission
Phase 1six-monthly

01 February - 30 July

01 August - 31 January

01 November

01 May

Phase 2annual*01 February - 31 January01 May

* Exceptionally, the reporting period in phase 2 can be set to six-monthly basis. The joint secretariat will communicate this to the projects in due time.

Guidance on reporting

We have two playlists of videos that focus on reporting. The first playlist covers the joint progress report, the second one includes tutorial videos regarding the partner report. Click on the menu in the left-hand corner and choose the video to watch.

Joint progress report

  • Principles
  • Implementation overview
  • Activities
  • Results
  • Introduction to the reporting procedures (filmed in Europe, let's cooperate! event in 2016)
  • Reporting activities (filmed in Europe, let's cooperate event in 2016)

Project partner section

Find a selection of short tutorial videos guiding all project partners through reporting on their finances and activities in the online system iOLF:

  • Login and dashboard
  • Updating partner contact details
  • Report on policy instruments
  • Creating a partner report
  • Activities summary
  • Contact details
  • List of contracts
  • Expenditure overview
  • Budget line staff costs
  • Budget line travel and accommodation
  • Budget line external expertise and services
  • Budget line equipment
  • Submit to the FLC

The last video is a recording of a webinar run on 20 April with these tutorial videos followed by questions and answers.


  • Managing finances video provides information on reporting the finances and on the first level control. The case study focuses on public procurement.

 

Implementing your communication strategy

The implementation of your communication strategy should start as soon as the programme's monitoring committee approves your project. There are three aspects of your communication we set up for you:

  • harmonised branding
  • project website
  • sustainable communication principle

For presentation on the communication requirements, see video below from the lead partner webinar.

Harmonised branding

Your project must follow the programme's corporate design guidelines when developing the communication tools. We provide you with a logo, a project poster and a power point presentation template, which meet these guidelines.

Project logo

Your project logo follows the template described in the Interreg Europe graphic identity guide (p.15). The logo is available in several versions (Vector 4-colour, greyscale, black & white, jpeg colour) and you can download it for your use.

NOTE! Please, do not use the programme logo (with four colour origami) in your communication material. Your project logo set is already part of the common programme visual identity.

Project poster

The EU Regulation 1303/2013 Annex XII requires each project partner to display a project poster (A3 minimum) in their institution in a place readily visible to the public.

We provide you with a poster in English which meets all the requirements of this regulation. You'll get two high quality pdf files 'ready to print' (at your office or by a printing house).

You can edit and translate your poster. Just read carefully the following points:

  • You can add your project partner logo(s).
  • You can translate your poster to other languages.
  • Adding information or making other changes is at your own responsibility.
  • TV screens or roll-up banners cannot replace the poster!

If you wish to change the poster with your own designer, you'll have the source files at your disposal. They are grouped according to the four topics/ colours:

If you make changes to the poster template we have provided, please share the resulting new poster with us by sending it to projects[at]interregeurope.eu.

Powerpoint and other templates

The programme has a suggested powerpoint template for you. You should customise it with your project logo and edit colours if necessary.

It is up to you to place the project logo set to any other templates you may require (word, excel etc).

Project website

The programme hosts all project websites. They are an integral part of the programme website and some elements show at the programme level (mainly in search, news and events).

The project websites are regularly updated with selected information from the online application/reporting system (iOLF) and complemented with sections edited and customised by each project. Each project can allocate editing/administration rights to the website to one or more project partners. They are then responsible for updating the project website at least once in six months.

If you are a project website administrator/editor, we have some helpful reading for you:

Sustainable communication principle

Think before you print!

We support only production of communication material that is directly necessary for meeting your communication goals.

Material such as bags, pens, notebooks, USB sticks, and so on will not be accepted as eligible unless their need for a very specific communication activity is clearly explained and justified. Tell us what good do the 'goodies' do to your project.

Prior approval by the joint secretariat is necessary to produce such material.