Practical information

In this section you will find information related to venue and accommodation arrangements. Please keep in mind that travel and accommodation costs are at the expense of the participants. For Interreg Europe project partners, the travel and accommodation costs can be claimed through the progress reports and be reimbursed by the programme.

We suggest that you book your flights and hotel as soon as possible after receiving a confirmation email from us.


VAC Leuven or VAC Dirk Bouts (nearby the station of Leuven)

Diestsepoort 6, bus 31
3000 Leuven

+32 (0)16 31 10 50


Bus stops: 

The Dirk Bouts building is located next to the NMBS station of Leuven, to the right of the main entrance and the bus station “De Lijn” (walking distance).




If necessary there are 4 parking nearby (the nearest parking is P1 and P4).




Both the entrance on the side of the building and the main entrance are accessible to visitors.




The costs for travel and accommodation are covered by the participants. Interreg Europe project partners can claim the costs through their progress reports.

In Leuven:

  • Park Inn By Radisson Leuven Hotel – (***) – 7 min by foot

0032 16 61 66 00

  • Theater Hotel Leuven Centrum – (***) – 13 min by foot

0032 16 22 28 19

  • Hotel Ibis Leuven Centrum – (***) – 9 min by taxi, 20 min by foot

0032 16 29 31 11 

  • Pentahotel Leuven – (****) – 16 min by foot

0032 16 31 76 00

  • Begijnhof Leuven - (****) – 10 min by taxi, 30 minutes by foot

0032 16 29 10 10

Welcome to Leuven!

Leuven is the capital of the province of Flemish Brabant in Belgium. It is located about 25 kilometres (16 miles) east of Brussels. The municipality itself comprises the historic city and the former neighbouring municipalities of HeverleeKessel-Lo, a part of Korbeek-LoWilsele and Wijgmaal. It is the eighth largest city in Belgium and the fourth in Flanders with more than 100,244 inhabitants.




What to do if you miss your flight?

According to EU legislation, all passengers departing from/arriving in an EU country (or Iceland, Norway, Switzerland) with a carrier licensed in the EU are entitled to a specific set of rights upon conditions. 

  • If your flight is cancelled, the airline must give you the choice between reimbursement or rerouting (you have the right to assistance while waiting). You may also be entitled to additional compensation (€125-€600) under some conditions.
  • For long delays, you may be entitled to assistance and to compensation, depending on the delay length and flight distance.
  • If you are denied boarding, you also have the choice between reimbursement or rerouting. You may also be entitled to compensation. If you choose re-routing, you are entitled to assistance if necessary.
  • The airline must always inform you about your rights.
  • If your luggage is lost, damaged or delayed, you may be entitled to compensation from the airline of up to about €1200.
  • For damaged luggage, you need to file your claim within 7 days of receiving your luggage (21 days for delayed luggage).

For more information, please visit EU Consumer Centres Network.

Research and innovation SME competitiveness Low-carbon economy Environment and resource efficiency