Poland

This page contains information on the bodies responsible for Structural Funds programmes and on the first level control in Poland. You may also speak directly with the Interreg Europe representatives in Poland.

This section provides information about the control system and national guidance set up in Poland for the 2021-2027 programming period. 

Download the latest list of managing authorities and intermediate bodies responsible for Structural Funds programmes in each country. Select the PL tab for information about Poland.

Poland uses a centralised control system. The centralized control system is performed by the Center of European Projects - CEP (with the exception of TA) - a state-budget unit under the supervision of the Ministry of Development Funds and Regional Policy.

Control costs will not be charged to project partners.

Projects for on-the-spot verifications are selected based on risk analysis.

You can find the following documents translated into Polish at these links:

• Programme manual 2021-2027
• Annex 2 of the programme manual
• Second call terms of reference

This section provides information on the system set up for first level control in Poland for the 2014-2020 programming period. The costs associated with this control are indicated so that they can be planned for in project budgets.

Poland uses a centralised first level control system.

Polish project partners' expenditure will therefore need to be checked and confirmed by the approbation body.

The above-mentioned body will perform the first level control free of charge to Polish project partners.

The first level control body will organise on-the-spot-checks on a sample basis using a risk-based approach.

Due to the COVID-19 situation the FLC have been trying to adapt to the new circumstances as soon as possible.

To ensure smooth Partner report’s verification and certification processes as well as taking into consideration partners’ inquiries concerning alternative methods for reporting of expenditures in the projects implemented within Interreg Baltic Sea Region, Interreg Central Europe, Interreg Europe, and URBACT III Programmes, we would like to inform you that we have transferred every process possible to the 'virtual world'.

Please find below the modified communication procedures. These new procedures will be valid until further notice.

1. Only the cover letter containing information such as the programme, acronym of the project, reporting period and contact addresses - should be sent using the ePUAP program to a CPE box dedicated to First Level Control (FLC)

2. The address is: /CPE_Warszawa/kontrola

4. Sending a letter starts the administrative control period. This means that it is equivalent to the date of receipt of the paper documents to the CPE.

5. This letter will be forwarded to your FLC controller.

6. The FLC controller will ask you to provide in electronic version only the documents which will be selected for the sample check.

7. Then, please provide an electronic version of the selected documents to your controller. There is no need to print out these documents and sign them "for compliance with the original".

8. Addresses of mailboxes dedicated to employees of the Control Department can be found at this website.

9. The certificate will be sent electronically.

Additionally, please note that we have set up an email inbox. if it is not possible to send the Letter using the ePUAP program.

In this case, however, we ask you not to duplicate sending the covers letters.

A letter transmitted using the ePUAP program is sufficient.

EXPLANATION:

EPUAP is an electronic platform for public administration services. It is used for communication of citizens and entrepreneurs with public administration.

Please, also check the new guidance for public tenders in the context of COVID-19.

• Komunikat dotyczący zawierania umowy o zamówienie publiczne - dotyczy polskich beneficjentów

Due to the accrued delays in the implementation of the provisions of the Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 on public procurement and repealing Directive 2004/18/EC as well as the Directive 2014/25/EU of the European Parliament and of the Council of 26 February 2014 on procurement by entities operating in the water, energy, transport and postal services sectors and repealing Directive 2004/17/EC to the Polish legal system and taking into account the principle of direct effect of directives, it is recommended, in order to avoid the risk of irregularities by Polish beneficiaries who carry public procurement procedures from 18 of April 2016, to apply one of the alternative  approaches:
 
a. Postpone carrying out the public procurement procedures until the implementation of the provisions of the directives to the Polish legal system.

b. If it is not possible to postpone the launch of public procurement procedures, it is advised to follow the principles laid down in the Communication on the Directive 2014/24/EU and Directive 2014/25/EU of 26 February 2014, available on the website of The Polish Public Procurement Office.

(For public procurement procedures launched before 18 of April 2016 the provisions of the current Public Procurement Law are binding, in the version valid on the date of launching a procurement)

Below you can find translated into Polish.

Have a look at the Polish content on our website. Scroll through our project ideas and good practices, or contact our Polish community members and organisations.