Information management process monitoring innovation activities which actors can influence in the short and medium-term in a region.
Situational picture of innovation is an information management process which helps putting together, analyzing and sharing relevant information about innovation activities in the region in co-operation between different regional actors.

The process is repeated on a yearly basis starting with gathering data from different sources, processing and analyzing the material and finally interpretation workshops are organised in order to deepen the analysis. Throughout the process different stakeholder groups are involved in the process and one main advantage of the process is the inter-organisational co-operation and discussions. At the moment six domains of interest are followed deepened with in-depth analysis.

The main objective is to present up-to-date information on innovation activities in the region, monitor phenomena which regional operators can influence in the short and medium-term, identify and agree on strategically important phenomena, support regional decision-making processes and offer an arena for different regional operators for joint vision building and sense making.

Main target groups and stakeholders are public administration and decision makers, higher education institutions, development and research organisations, investors, companies and other stakeholder groups.

Resources needed

An employee responsible for carrying out the process is required(~0,5 person-year). Data sources mainly free-of-charge or already available in the organisation. Extra costs of data are coincidental. Workshop and publishing related costs may occur.

Annual budget in Euro: ~40 000

Evidence of success

The situational picture of innovation has created an effective method of sharing and analyzing information, aroused policy awareness in the region, supports information management processes, data gaps have been filled and new data sources have been found. It has created an institutionalized and continuous joint sense making process among different stakeholders. Several regions in Finland are adopting/interested in the model.

Difficulties encountered

Main difficulties link to acquiring better up-to-date data. The process aims to monitor also new unusual phenomena that might not be measured yet publicly. Interpretation workshops and discussions are crucial for achieving accurate analysis and causes behind the phenomena recognized from the data.

Potential for learning or transfer

Several regions in Finland are adopting and interested in the model (for example South Ostrobothnia). The process is flexible and ductile: it is easy to modify to answer specific objectives in different regions, also easy to modify to answer changing situations and interests in the region. The whole process can be executed with rather low investments, and data collected during the process support regional information management on a larger scale.
Main institution
Council of Tampere Region
Länsi-Suomi, Finland (Suomi)
Start Date
January 2013
End Date


Tiina Ramstedt-Sen Please login to contact the author.