COVID-19 measures
Due to COVID -19 situation the FLC have been trying to adapt to the new circumstances as soon as possible.
In order to ensure smooth Partner report’s verification and certification processes as well as taking into consideration partners’ inquires concerning alternative methods for reporting of expenditures in the projects implemented within Interreg Baltic Sea Region, Interreg Central Europe, Interreg Europe, URBACT III Programmes, we would like to inform you that we transfer all possible processes to the 'virtual world'.
Please find below the instructions concerning new way of communication. The new procedure will be valid until further notice.
1. Only the cover letter containing information such as the programme, acronym of the project, reporting period and contacts addresses - should be sent using the ePUAP program to a CPE box dedicated to First Level Control (FLC)
2. The address is: /CPE_Warszawa/kontrola
4. Sending a letter starts administrative control period. This means that it is equivalent to the date of receipt of the paper documents to the CPE.
5. This letter will be forwarded to your FLC controller.
6. The FLC controller will ask you to provide in electronic version only the documents which will be selected for the sample check.
7. Then, please provide an electronic version of the selected documents to your controller. There is no need to print out these documents and sign them "for compliance with the original".
8. Addresses of mailboxes dedicated to employees of the Control Department can be found at: https://www.cpe.gov.pl/p1700/flc/kontakt
9. The certificate will be sent electronically.
Additionally, we inform you that we launched an email inbox: [email protected] if it is not possible to send the Letter using the ePUAP program.
In this case, however, we ask you not to duplicate sending the covers letters.
A letter transmitted using the ePUAP program is sufficient.
EXPLANATION:
EPUAP is an electronic platform for public administration services. It is used for communication of citizens and entrepreneurs with offices.
Please, also check the new guidance for public tenders in the context of COVID-19.
First level control information
This section provides information on the system set up for first level control in your country. Any costs associated with this control are indicated so they can be planned for in any project budget.
The system
Poland has opted for a centralised first level control system. Expenditure of Polish project partners will thus have to be checked and confirmed by the following body:
Center of European Projects
Control Unit
Domaniewska 39A str, 02-672 Warsaw, Poland
Contact person:
Miroslaw Marczewski
Phone: + 48 22 378 31 00
Fax: + 48 22 201 97 25
E-mail: [email protected]
The costs
The above-mentioned body will perform the first level control free of charge to Polish project partners.
On-the-spot checks
The first level control body will organise on-the-spot-checks on a sample basis using a risk-based approach.
National guidance
Due to the accrued delays in the implementation of the provisions of the Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 on public procurement and repealing Directive 2004/18/EC as well as the Directive 2014/25/EU of the European Parliament and of the Council of 26 February 2014 on procurement by entities operating in the water, energy, transport and postal services sectors and repealing Directive 2004/17/EC to the Polish legal system and taking into account the principle of direct effect of directives, it is recommended, in order to avoid the risk of irregularities by Polish beneficiaries who carry public procurement procedures from 18 of April 2016, to apply one of the alternative approaches:
a. Postpone to carry out the public procurement procedures until the implementation of the provisions of the directives to the Polish legal system.
b. If it is not possible to postpone the launch of public procurement procedures, it is advised to follow the principles laid down in the Communication on the Directive 2014/24/EU and Directive 2014/25/EU of 26 February 2014, available on the website of The Polish Public Procurement Office at: https://www.uzp.gov.pl/aktualnosci/test.
(For public procurement procedures launched before 18 of April 2016 provisions of the current Public Procurement Law are binding, in the version valid on the date of launching a procurement)
