About this good practice
The Directorate of Environment and Spatial Planning of the Region of Crete proceeded to the development of a Web Based Informational System for managing data and digitized material for the functional needs of the Directorate.
The main characteristics of the informational system are:
• Integration and utilization of existing digital - geospatial / descriptive data (locations, topography, maps, functions) and the ability to display them on a web-based platform.
• Development of a user’s-friendly application (information system) for the registration and management of content, data, and informational material using forms appropriate for the Directorate.
In more detail, the Informational System concerns:
- A central access-rating system that manages roles and users for controlled access to the system content, depending on the user’s responsibilities.
- Functions for the registration of the data kept within the Directorate, with a single classified access.
- Utilization of the existing geospatial data of the Directorate, through a hybrid management system and a digital platform, in an appropriate system of depositing and disposing of a secure, sufficient, scalable, and suitable data hosting mean.
- Extensibility by interfacing with other applications of the organization, depending on the needs and provision for services that can be implemented in a later phase.
The total cost for the development of the Web Based Data Management System was 17.980€.
Evidence of success
As this GP is a newly applied web-based platform, it was not possible to collect numerical data to prove the success of the practice. The result achieved was the perfect and unimpeded operation of the Directorate during lockdowns and the facilitation of the employees when working from home.
Potential for learning or transfer
The development of this platform is a first step for the digitalization of public services, covering the ever-increasing needs for use of modern information technologies in the public sector. Such ICT systems not only secure data and information of employees, users, and citizens but also contribute to climate targets, saving significant amount of transportation cost, limiting the use of energy intensive public buildings, and saving time for the employees in their everyday work. Additionally, digitalization makes the public sector resilient to unexpected situations that force remote working and could threat the regular operation of public services.